Overview
The Dollar Sale Committee Lead coordinates and oversees the monthly Dollar Sale, ensuring all preparation, promotion, volunteer scheduling, setup, and cleanup are handled smoothly. This is a leadership role that brings together the store, church, and community volunteers for one of our biggest outreach and fundraising events.
Responsibilities
Preparation
Arrange the event date with the host church and confirm key support roles are available (transportation, loading crew, etc.).
Coordinate with the church liaison to ensure tables are set up by 1:00 pm.
Request outside volunteer groups in advance and add them to the schedule.
Organize a cleanup crew of 4+ strong volunteers to handle bagging and pickup at the end of the sale.
Order at least 200–300 unscented 13-gallon bags for customer use.
Update the Dollar Sale flyer and submit it for printing (300–400 copies, half-page size).
Arrange for leftover clothing pickup (partner nonprofit or bulk buyer).
Charge the portable Clover device and prepare $40 in small bills for change.
Ensure all supplies are ready (see Event Day Supply List).
Promotion
Arrange for at least one to three promotional social media post or reel prior to the sale.
Place the Dollar Sale sign outside the store at least one week before the event.
Place the sign outside the church on the day of the event.
Volunteers
Loading Crew (12:30–1:15 pm): Move bags from the store basement to transportation, then unload at the church.
Setup Crew (by 1:00 pm): Assist with table setup at the church.
During the Sale:
1 person at Clover checkout
1 person handling cash
2 at the entrance (1 counting attendees, 1 handing out bags)
3 counters (counting clothing items at checkout)
2 floaters (monitoring tables, assisting customers, handing out extra bags)
All volunteers help keep tables tidy
Cleanup Crew (after the sale):
Bag leftover clothing for next-day pickup or same-day pickup if arranged
Put away tables (unless managed by another group)
Setup (Day Of)
Begin loading clothes by 12:30 pm.
Ensure church tables are set up by 1:00 pm.
Place signs for counting and checkout tables.
Set up entrance, checkout, counter, and floater stations.
Inflate and place 4 balloons for visibility and festivity
